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Transfer Search and Booking Services Offer

WG SERVICE SP. Z O.O. (registration number in Poland: 0000806273, Zamknieta 10 / 15, 30-554 Krakow, Poland) shall make a public transfer search and booking services offer.

WG SERVICE SP. Z O.O. shall provide HolaTaxi service designed to search and book transfers as well as to manage the order. WG SERVICE SP. Z O.O. shall be further referred to as “We”, “Service” or “Agent”.

We are the agent of the transporter who shall perform transfer and shall provide additional services and goods on site. Our tasks:

to receive from you all necessary and sufficient data to perform the transfer,
to transmit such data to the transporter, to obtain its consent to render the service,
to inform you of the transporter’s readiness to render the service,
to support and monitor the order execution.

By making a booking request via HolaTaxi service, you agree with the terms and conditions of the offer and guarantee that all passengers under age of 18 travel accompanied by legal representatives.

1. Main terms and definitions

1.1. Transfer shall mean a set of services including:

waiting for the passengers by the transporter’s representative at the agreed place until their arrival or expiry of the agreed waiting time,
meeting the passengers,
escorting the passengers to the vehicle, accommodating of luggage in the vehicle,
taking passengers by vehicle to the determined point of destination.

All transfers shall be performed in motor cars of various classes, minivans, microbuses, and buses.

1.2. Transporter shall mean a transport company working in the area of rendering transfer services that has an agency agreement with us.

1.3. Additional services and goods shall mean any goods and services the transporter may provide along with or in course of the transfer. Additional goods and services may relate to the terms and condition of the meeting and the trip, configuration of the vehicle, they may represent services and goods useful for the tourist. Usually, they are paid separately but may be an integral part of the service.

1.4. HolaTaxi Service shall mean websites HolaTaxi, other applications, information systems, and HolaTaxi channels allowing you to book a transfer, to obtain information and order support, to leave a feedback.

1.5. Booking request shall mean a set of data which you provide to HolaTaxi and which are necessary and sufficient to render the service. A request shall mean a confirmation of your readiness to get a transfer service.

1.6. Voucher shall mean a document containing all essential terms and conditions of the transfer and confirming the payment of the service or specifying the payment procedure.

1.7. Order shall mean a request confirmed by both parties (you and the transporter).

2. Request execution terms

2.1. When executing a request via HolaTaxi Service, you specify all necessary details assuming full liability for their correctness and authenticity. You shall also bear risks of non-receipt of the service under this offer (and/or receipt of an improper service) related to incomplete and incorrect information provided during the booking.

2.2. After processing your request, we may request to clarify some data. After receiving and clarifying data, we transfer the information to the transporter who takes the decision to perform the transfer under the specified conditions. A booking request shall be deemed to be an order after its acceptance by the transporter.

2.3. We accept the booking requests (taking into account any possible clarifications) at least:

16 hours prior the transfer for the group 1 vehicles (Micro, Economy, Comfort, Minivan 4 pax, Minibus 7 pax),
24 hours prior the transfer for the group 2 vehicles (Business, Premium, Premium Minibus 6 pax, Minibus 10, 13, 16, 19 pax, Shuttle).

We are entitled to decline a request received at a later date.

3. Meeting place and point of destination

3.1. Meeting place shall mean an address where the transporter’s representative is supposed to wait for the passengers. Point of destination shall mean the address to which the driver must take the passengers.

3.2. The address of the meeting place and point of destination shall be determined by the limits of the district, administrative unit or location or by information allowing to clearly define it. It may be a name of a hotel, road junction, a point on the map or scheme, coordinates, etc. All possible formats to state the meeting place and point of destination shall be determined by the HolaTaxi service.

4. Meeting date and time

4.1. Meeting date and time shall determine when the transporter’s representative must appear at the agreed place to meet the passengers. These are local date and time of the departure point or information allowing to clearly define them. It may be the number of the flight, train, name of a ship, etc. All possible formats to state the time shall be determined by the HolaTaxi service.

4.2. The period after the transfer start during which the transporter waits for the passengers at the meeting place without changes in the transfer cost (free waiting time) shall amount to 60 minutes for airports/ports and 15 minutes for other points of departure.

4.3. When the point of destination is an airport, port, railway station or another place the passenger needs to arrive at a certain time, you shall calculate the date and time of the meeting individually and shall be liable for being late and possible losses related to the delay. HolaTaxi service shall state an approximate time of the trip.

4.4. When executing a request for a transfer to an airport, we recommend to specify the starting time of the transfer taking into account the duration of the trip and a cushion time not less than 3 hours for the flight check-in.

5. Vehicle class choice

5.1. The number of passengers including children must correspond to the capacity of the chosen vehicle class. Adding a child seat or non-standard luggage may decrease the stated capacity.

5.2. You shall be individually liable for the choice of the respective child seat for the child travelling with you when executing a request.

5.3. Providing a transfer of a better class is not a violation of this offer.

6. Luggage

6.1. The aggregate amount of three dimensions of standard luggage must not exceed 158 cm (63 inches).

6.2. Oversized luggage as well as sports equipment (ski, snowboards, golf bags, surfboards, bikes, etc.), baby carriages, wheelchairs, musical instruments, animal carriers, etc. shall be non-standard luggage and shall be additionally agreed, what in some cases may lead to the service cost increase.

6.3. The transportation of animals and birds is only allowed in a carrier (basket, box, container, cage) with a fixed base if it doesn’t exceed standard luggage size.

7. Contact details

7.1. In order to clarify necessary details and to timely inform of the terms and conditions of booking and their possible changes when executing a request, we kindly ask you to specify the following details of the passenger(s):

surname and name,
mobile phone number,
e-mail address,
other data, if necessary.

7.2. We guarantee the confidentiality of the details provided by you during the booking and their use according to the purposes and terms specified in the Privacy Policy.

8. Informing, support, and monitoring of order execution

8.1. We provide all important information related to your order by e-mail or telephone using the email address and/or telephone number stated during the booking.

8.2. All risks related to the failure to receive or untimely receipt (view) of messages as well as risks related to an unauthorised access to your e-mail and/or telephone shall be fully borne by you.

8.3. If you have any questions, you may address to HolaTaxi support service or to the transporter’s representative using the contact details stated in the voucher.

9. Request (order) alteration

9.1. We accept any alterations to the booking request at least 24 hours prior to the transfer start.

9.2. You must make an additional payment if alterations made within the above period led to the order cost increase.

10. Request (order) cancellation

10.1. You may cancel your booking with full refund of the amount paid:

within 5 hours before the transfer for the class 1 vehicles (Micro, Economy, Comfort, Minivan 4 pax, Minibus 7 pax),
within 24 hours before the transfer for the class 2 vehicles (Business, Premium, Premium Minibus 6 pax, Minibus 10, 13, 16, 19 pax, Shuttle).

In case of booking cancellation at a later date, we do not return the advance payment made. In case of absence of the advance payment, we shall debit the full cost of the order from your card added to the request.

10.2. We shall not be liable for cancellation, rescheduling or delay of passenger’s flights and other circumstances not depending on our actions or inactions and we shall not be able to guarantee the waiting for the passenger at the meeting place beyond the limits of the free waiting time.

10.3. If your booking contains additionally paid conditions, the timelines and procedure of your request cancellation shall be determined in the voucher or annexes thereto.

10.4. In rare cases related to the transporter’s violation of its obligation and other unforeseen extreme circumstances, we shall be entitled to cancel the booking with full refund of the amount paid.

10.5 In case of cancellation of an order with a free cancellation service purchased, the full amount is refunded, minus the cost of the free cancellation service. The return period is 10 days from the date of the cancellation notice receipt.

Our obligation to return funds shall be deemed fulfilled from the moment the funds are debited from our account in your favor or from the moment the refund instruction is sent to the international payment system.

10.6 Further procedures and terms for receiving funds depend on the work of the servicing bank or international payment system.

11. Passenger no-show

11.1. The mobile phone of the passenger stated in the booking request must be switched on and available for incoming calls at the moment of the transfer start, during the waiting time and until the meeting of the passenger with the transporter’s representative.

11.2. If the free waiting time lapsed and the passenger failed to appear at the meeting place stated in the voucher and failed to answer the incoming telephone call from us or from the transporter, the latter shall be entitled to refuse from the performance of the transfer and to leave the meeting place. In such event, the provisions of the point 11.3 hereof shall apply.

11.3. If the transfer failed to take place due to the absence of the passenger within the stated time and place, we shall keep the cost of the order. Any losses arising due to non-receipt of the service shall not be reimbursed.

12. Transporter no-show

12.1. If the transporter fails to be present at the meeting place within the agreed time, you need to make a telephone call to the transporter and to the HolaTaxi support service.

12.2. The period for lodging claims against the transporter no-show shall amount to fourteen calendar days since the transfer start stated in the request.

12.3. When lodging a claim against the transporter no-show, you need to confirm that you:

were at the meeting place at the stated time;
made a telephone call to the transporter and HolaTaxi support service and reported the transporter no-show.

12.4. In order to confirm your presence at the meeting place, you may make your photo on the background of a clock and a hotel reception desk (if the point of departure is a hotel), on the background of a clock and an arrival & departure schedule of an airport or railway station (if the point of departure is an airport or railway station) or provide any other evidence allowing to make a firm conclusion on the passenger’s presence at the point of departure during the agreed time.

12.5. If the transporter’s no-show is established, we shall return the amount paid for the transfer in full.

12.6. Besides, if in lieu of the transfer not provided due to the transporter no-show, you had to use the services of another transporter and the cost of such transfer exceeded the cost of HolaTaxi transfer, we shall compensate your losses in the amount of the transfers cost difference, provided that the transfer was performed:

from the same point of departure and to the same point of destination,
on the same date and at the same time
by the vehicle of the same (or lower) class.

We shall reimburse such losses if all the above conditions are met and confirmed by the respective documents. Other losses shall not be reimbursed.

13. Force-majeure

13.1. The Parties shall be exempted from liability for non-fulfilment or improper fulfilment of their obligations if proper fulfilment was impossible due to force-majeure circumstances, i.e. emergency and inevitable situations which could not be reasonably expected while entering into the agreement or avoided or overcome and were beyond control of the Parties. Such circumstances shall in particular include: natural disasters (earthquake, flood, hurricane), fire, mass diseases (epidemics), strikes, military actions, terroristic acts, sabotages, limitation of transportation, governmental bans, trade bans, including with particular countries, due to international sanctions and other circumstances beyond control of the parties.

13.2. The Parties shall be obliged to timely inform each other on occurrence of such force-majeure circumstances and shall confirm their occurrence by the respective document issued by a relevant authority in the procedure specified by the legislation of the country where such force-majeure circumstances take place.

13.3. Should a Party fail to observe the requirements of this section, it shall be deprived of its right to refer to force-majeure circumstances as a ground for its exemption from liability for the violation of its obligations under this offer.

14. Money refund

14.1. We shall transfer you money subject to refund according to the bank details stated by you when booking within maximum ten working days. In case the booking is paid using a banking card, the refund shall be done according to the technology of the international payment system to the same card the payment was debited from.

14.2. Our money refund obligation shall be deemed as fulfilled as soon as the money is debited from our account in your favour or as soon as the refund instruction is sent to the international payment system.

14.3. Further procedures and timelines of payment return shall depend on the work of your bank or the international payment system.

15. Claim procedure

15.1. If you are unsatisfied with the quality of the transfer search and booking service, please, send us your claim to holla@hola-taxi.online within fourteen calendar days past the transfer. Claims sent after expiry of the above period may be left unconsidered.

15.2. Besides, you shall be entitled to make claims and demands against the transporter providing the transportation services directly, due to the improper rendering of transportation services, including but not limited to, claim for damages to life, health, and property of the passenger.

15.3. If you do not have the necessary details of the transporter and you do not know how to find them, you may also ask us for help by sending an e-mail to holla@hola-taxi.online. We shall immediately re-address all claims sent to the above address to the transporter.

16. Other conditions

16.1. The place of contract under this offer shall be the city of Krakow (Poland).

16.2. The present Contract concluded under the present offer shall come into force after its conclusion and shall stay in force until the Parties fulfil the undertaken obligations in full.

The processor and controller of the personal data which you provide or which HolaTaxi collects is WG SERVICE SP. Z O.O., Zamknieta 10 / 15, 30-554 Krakow, Poland, registration number 0000806273.

What information do we collect and for what purposes

HolaTaxi is an online service for searching and booking transfers. We need your information for:

registration, processing, distribution, and control over the execution of the booking
counseling and support of your booking;
improvement of the service on the basis of the statistics of websites visits, sales and feedback on the service and the transfers provided;
improvement of the offer, marketing, and targeted advertising.

In order to achieve the above-mentioned goals, when booking a transfer, we ask you to indicate the following personal data: first and last names, contact phone number, email address, departure/destination addresses.

We also automatically collect information about your interaction with the HolaTaxi service, in particular, information about the pages you visited or content seen, made queries, created bookings, and other actions on the site, as well as IP address, access time, information about software and hardware, device information, device event information, unique identifiers, fault information, cookie data, and information about the pages you viewed before using the HolaTaxi service.

Personal data of other people you provide to us

It is possible that you are booking a transfer not for yourself. Then you, most likely, give us the personal data of another person and make a booking on his/her behalf.

In doing so, you are fully responsible for the fact that the person or persons whose personal data you provided are aware of this, understand, and agree with how HolaTaxi uses their data (in accordance with this Privacy Policy).

Your rights

When creating a booking, by agreeing to the terms of this Privacy Policy, you freely and in your own interests transfer your personal data to us and give your active consent to their storage and processing.

You may withdraw your consent to this Privacy Policy by sending an email to holla@hola-taxi.online

The fact that the consent is withdrawn does not affect the legality of the permitted processing of data carried out prior to withdrawal.

In addition, you are entitled to:

get access to your data, as well as information on the purposes of processing, the categories of data processed, recipients, the data storage period;
obtain from us the rectification of inaccurate personal data. You are responsible for the actuality of the personal data transferred to us;
require us to provide you with a copy of your personal data in a standard, structured, and machine-readable form and/or if technically possible, transmit this information to another service provider;
require the erasure of your personal data if there are special reasons (the data is no longer required for the purposes for which they were received, you withdrew your consent to the processing of personal data, there were no overriding legitimate grounds for the processing, etc.), and transmit this requirement to other controllers;
obtain from the controller restriction of processing of personal data in the presence of special conditions (the data are inaccurate, processing is illegal, but the party objects to the removal of data, etc.);
require the termination of work with your personal data used for direct marketing;
object to be subject to a legally significant decision for you, based on automatic data processing.

To exercise any of your rights, you can contact us by email at holla@hola-taxi.online with the appropriate request or requirement.

Erasure data

If you want to erasure the consent allowing us to use your data when you access the HolaTaxi platform, you can send a request for the removal of personal data by email at holla@hola-taxi.online.

After fulfilling your demand for the removal of personal data, we completely and irrevocably anonymize your personal data.

Please note that in the case of a request to erasure personal data, the following rules apply:

we have the right to partially save your personal data within the legitimate interests of our business, including to combat fraud and improve security;
we have the right to store and use your personal data to the extent necessary to comply with legal requirements;
the information you gave to other people (for example, reviews, entries on the forums) may remain public even after you erase your data, but the indication of your identity will be erased. Some copies of your information can be stored in our database without any possibility of personal identification;
in connection with the implementation of the protection system against accidental or deliberate damage or loss of data, backup copies of your personal data will be erased with a certain delay.

Transfer of data to third parties

With the HolaTaxi service, third parties are also connected in various ways and for various reasons. The main goal is to give the carrier information about your trip in order to complete the booking. Your data can also be received by other parties which we involve in providing services to you, including financial institutions, advertising companies, and in some cases state or other competent authorities.

Third-party organizations are service providers. We use third-party services to process your personal data on our behalf. This processing occurs for different purposes, including sending marketing materials or authenticating the email address provided by you in the booking process. Third-party service providers are bound by confidentiality obligations and do not have the right to use your personal data for other purposes than in accordance with HolaTaxi's directions.

Competent authorities. We transfer personal data to law enforcement agencies to the extent required by law or which is strictly necessary to prevent, detect or suppress criminal acts and fraud, or if we are otherwise legally required to transfer them. In addition, we may need to transfer personal data to the competent authorities to protect our rights or property, as well as the rights and property of our business partners.

We also have the right to carry out a cross-border transfer of personal data to the territory of a foreign state in order to fulfill the obligations of organizing the transfer.

Security

We follow the proper security procedures to prevent unauthorized access to personal data and their misuse.

We apply the relevant corporate systems and procedures in order to protect the personal data provided to us. We also use security procedures and apply technical and physical restrictions to the use of personal data and access to them on our servers. Only employees with special rights have the right to access personal data in the process of performing their duties.

We keep your personal data for as long as we deem necessary to enable you to use our services, we could provide you with our services, as part of compliance with applicable law, to resolve disputes with any parties, and for other purposes that allow us to conduct commercial activities, including detection and prevention of fraudulent or other unlawful acts. This Privacy Policy applies to all personal data stored by us. If you have any questions regarding the specific period of storage of a certain type of your personal data processed by us, you can contact us by email at holla@hola-taxi.online.

Changes to Privacy Policy

We reserve the right to amend this Privacy Policy at any time. The updated Privacy Policy is published on the HolaTaxi website with the date of the last update. We will notify you in advance of the changes made via email.

Cookies

HolaTaxi service strives to ensure that the interaction with our website is as informative as possible and meets your interests. We use cookies to do this. We believe that it is important for you to know which cookies our website uses and for what purposes. This will help to protect your personal information and ensure the maximum usability of our website for the user.

Cookies contain small amounts of information and are downloaded to your computer or another device from the server of this website. Each time you visit this website, your browser sends cookies back to the server in order to be able to identify you and remember your user preferences. Cookies can be used for a variety of purposes.

First, they can be required for the normal operation of the website. For example, without cookies, the website will not be able to remember that you have signed in or made a booking. Such cookies are called strictly necessary.

Secondly, cookies are needed to analyze the use and improve the website, as well as to count the number of visitors. We do not associate website visit statistics and other reports with specific people. Such cookies are called analytical cookies.

Thirdly, cookies for social networks are used to integrate social networks with the website so that you can use the "Like" and "Share" features in your favorite social network.

Fourthly, an important field of application for cookies is online advertising. With their help, only the ads which are the most useful and interesting for you are displayed on the websites. These cookies are called adware.

By using this website, you agree that we may download cookies to your computer or another device. However, you can manage cookies. Please note that deleting or blocking cookies may affect the user interface and some components of this website may become unavailable.

You can find information on how to turn off cookies or change cookie settings for your browser by clicking on the following links:

Most browsers allow you to see the cookies stored on your device and individually delete or block cookies from certain or all websites. Please note that when you delete all cookies, all of your preferences will be lost, including the preference for not using cookies, since it implies the setting of a cookie that provides this failure. More information on changing your browser's settings for blocking or filtering cookies is available at https://www.aboutcookies.org/ or https://www.cookiecentral.com/faq/.

We can also use technology to track if you read, open or forward certain messages sent by us to your email. The purpose of using these technologies is to make our communication tools more useful and attractive to the user. In case you do not want us to receive information about whether you read, opened or forwarded certain emails, you should cancel your subscription. In this case, we will not be able to send you emails without the activated tracking service. You can also cancel your subscription by following the instructions that we will send you in an email.